Abstract

Information is the backbone of every business organization It is therefore essential to a company s health However it is easily taken for granted until its import is missing Records and information management RIM exists to prevent that from happening but when filing systems are overdue for a time up critical data is most vulnerable A poor filing system is a problem which might easily elude an organization unless internal operations have already begun to unravel it The consequences of missing records and duplicate data are severe enough to impact business performance and there are legal and financial implications as well as security concerns This paper attempts to describe a way to create a good system for organizing maintaining and backing up files and folders on a personal computer Furthermore the paper examines modern methodology through computer based applications While there are a number of ways to accomplish this task the paper attempts to provide some guidelines and directions for creating a system that works best for the type of information being organized Additionally this paper examines the definition of filing as well as the important role filing plays in the day-to-day operations of an organization Furthermore by conducting research into six Universities in Ghana the paper assesses the impact of filing on Methodist University College Ghana and University of Ghana in Greater Accra Region Kwame Nkrumah University of Science and Technology in Ashanti Region Catholic University College in Brong Ahafo Region University of Mines in Western Region and University of Education Winneba in Central Region It identifies some weakness or common mistakes with filing system used at the tertiary institutions mentioned above the importance of filing in general the consequences poor filing system would have on the corporate image of a tertiary institution Subsequently the paper aims at the discussions of the challenges of filing and